The FAQ
The law officially started on January 1st, but the Belgian tax authority (SPF Finances) provided a three-month “tolerance period” for administrative errors. As of April 1, 2026, this grace period ends. Fines of 1 500 € per audit failure become active, and “learning errors” will no longer be an excuse.
No. The law applies to all B2B transactions between companies established in Belgium. This includes freelancers (independents), management companies (SRL/BV), and even non-profits (ASBL/VZW) that engage in commercial activities. If you have a VAT number and bill other businesses, you are in scope.
No. A PDF, even if it contains data, is not a “Structured Electronic Invoice” under the new mandate. To be compliant, the invoice must be a UBL (Universal Business Language) file transmitted via the Peppol network. Emailing a PDF is now considered a “paper-equivalent” and is legally invalid for B2B transactions in 2026.
The Belgian government encourages digital transition by allowing SMEs to deduct 120% of the costs related to e-invoicing implementation (including our setup fees and OkiOki subscriptions). Effectively, this means the government subsidizes a significant portion of your compliance via your corporate tax return.
Our setup includes a “Bridge” solution. If your client is not yet on the Peppol network, the system will deliver the invoice via a secure portal or email while still generating the mandatory UBL record for your own tax compliance. This ensures you stay legal even if your customers are behind.
Yes. OkiOki uses PSD2-compliant encryption, the highest European standard for financial data sharing. Bewebwise SRL operates a “Zero-Storage” policy: we never see, store, or log your bank passwords. You remain the sole master of your banking credentials.
Not necessarily. Our “Rescue” sessions are designed to bridge the gap between your current workflow (Word, Excel, or legacy tools) and the Peppol network. We provide the “UBL engine” so you don’t have to invest in a massive, expensive ERP migration.
NIS2 is the new European cybersecurity law. While it targets “Essential” entities, those entities are now legally required to audit the security of their SME suppliers. If you don’t have a “Cyber Shield” or registration on Safeonweb@Work, you risk losing contracts with larger corporate clients.
As of January 1, 2026, new federal laws require a formal “Absence Management” policy. Without this update, you face Level 2 social fines and your internal rules could be declared void in a labor court dispute. We handle the drafting of these clauses during our HR compliance sessions.
If you miss the deadline, the most important step is to demonstrate “proactive remediation.” By booking a “Rescue” session, you create a paper trail showing you are actively moving toward compliance. This can be used as a defense to significantly reduce or waive initial administrative fines.