Time & HR Compliance

Is your business protected against the “2027 Time Clock” and the new HR mandates?

The Belgian labor landscape has shifted. As of January 1, 2026, every employer must have a formal “Absence Management” policy in place. Furthermore, the countdown to January 1, 2027, has begun: recording working time will be mandatory for all Belgian companies.

Waiting for the deadline is a legal risk you don’t need to take.

The Two Major HR Risks for 2026/2027

1. The Overtime “Burden of Proof”

Under new European and Belgian case law, if you do not have an objective and reliable time-tracking system, the burden of proof shifts to the employer in any overtime dispute. Without records, a labor court is legally predisposed to favor the employee’s claim, potentially costing you thousands in back-pay and social security arrears.

2. Mandatory Absence Management (Jan 2026)

Since January 1st, 2026, all Belgian employers are legally required to include a formal “Keeping in Touch” procedure in their internal Work Regulations (Règlement de travail / Arbeidsreglement). This policy must define exactly who contacts sick employees and how frequently.

The Consequences of Non-Compliance

Level 2 Sanctions: Failure to implement an active absence policy or follow reintegration timelines can trigger Level 2 social penalties, ranging from 250 € to 2.500 € per violation (and up to 5.000 € for repeat offenses).
Social Inspection Vulnerability: Social inspectors are now specifically checking for updated Work Regulations and “objective” time-tracking frameworks.
Legal Insecurity: In the event of a dismissal or dispute, having outdated work regulations makes your evidence legally inadmissible in court.

Our 3-Hour “HR Rescue” Intervention

Bewebwise SRL provides a rapid, professional setup that handles both the technical and legal requirements in one session.

What We Do:

Digital Time-Tracking Setup: We deploy a flexible, cloud-based time-registration system (app or web-based) that meets the “objective and reliable” federal standards.
Work Regulation Update: We draft the legally required “Absence Management” and “Time Tracking” clauses and assist you in the mandatory consultation procedure to update your internal regulations.
Compliance Training: We show you how to pull “inspection-ready” reports in 60 seconds, ensuring you are always prepared for a social audit.

Client Preparation Checklist

Current Work Regulations: Have your existing employee handbook or work regulations file ready (PDF or Word).
Staff Roster: A list of active employees and their typical working frameworks (Full-time/Part-time/Flexible).
Current Tools: Any existing Excel sheets or manual logs you currently use to track leave or hours.

Financial Investment

Total HR Compliance Pack: 850 € (Includes digital tool setup + Work Regulation legal drafting).
Net Cost Benefit: Like Peppol, professional HR implementation is often 120% tax-deductible, protecting your cash flow while securing your legal future.

“Don’t leave your business vulnerable to labor disputes. We turn legal complexity into a simple, automated HR shield in just 3 hours.”